EXEC ASSIST I.S. ADM(Job Id 4170)
Job ID: 4170
Date posted: 02/26/2018
Work Type: FULL TIME
Department: INFO. SVCS ADMIN.
Shift/Hours: 8:00AM-5:00PM Monday-Friday
: FULL TIME Facility: RESOURCE CENTER Other information:
Department: INFO. SVCS ADMIN. Shift/Hours
: 8:00AM-5:00PM Monday-Friday
With little or very limited supervision, performs advanced and confidential secretarial and administrative duties requiring broad experience, skill and knowledge of established policies, practices and procedures. Prepares correspondence, memoranda, reports, etc. Composes correspondence and other documents for executives. Screens telephone calls and visitors and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinates related arrangements. May serve as an administrative liaison with others (internally and externally) regarding a variety of administrative issues. Assigned responsibilities require initiative, tact, independent judgment and discretion and organization in solving a variety of problems.
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:
Completion of high school degree or equivalent supplemented by specialized secretarial and administrative courses.
Five (5) years increasingly responsible secretarial and clerical experience with at least one (1) year working for a level of management.
Correct English usage, grammar, spelling, punctuation and arithmetic; modern office methods, procedures and equipment and business letter and report writing; fundamental record-keeping principles and procedures; hospital system policies and procedures; receptionist and telephone techniques and filing systems. Follows oral and written directions; working effectively with others; learns rapidly, interpreting and applying laws, rules and office policies and procedures; typing accurately at a speed of 60 words per minute; operates modern office equipment including personal computers, word processors and data transmission equipment; demonstrated advanced proficiency in Microsoft Word, PowerPoint and Excel software; ability to convey a firm position regarding hospital policies, procedures and practices in a courteous and professional manner; assesses situations requiring intervention or follow-up and problem solves or refers, if necessary, to appropriate supervisor and/or department for resolution; communicates tactfully and effectively in both oral and written form; works independently in the absence of supervision; analyzes situations carefully and adopts effective courses of action; compiles and maintains complex and extensive records and files; prepares reports; composes correspondence independently.